Office Coordinator

A permanent position is available for an Office Coordinator at a busy organisation in Bloemfontein, Free State.

Hard work is matched by genuine respect for the people who do it. You will be supported to take on more as your confidence grows. The setup is well-organised, with clear expectations and steady support. If this sounds like the right fit, we would love to hear from you.

Office & Administrative Support

• Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment.
• Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability.

Reception & Client Liaison

• Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times.
• Manage a multi-line switchboard by answering incoming calls within three rings, screening and directing calls to appropriate departments, and taking detailed messages when colleagues are unavailable including caller name, company, contact number, and nature of enquiry.

• A positive and helpful attitude with a genuine desire to provide excellent service to both internal and external stakeholders.
• The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness.
• A minimum of one to two years of experience in an administrative or reception role within a professional office environment.
• Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues.
• Excellent typing speed and accuracy with the ability to transcribe dictation and produce error-free documents under time pressure.
• A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous.
• Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure.