Sales Executive New Vehicles

Hands-on from day one, the Sales Executive New Vehicles will coordinate travel arrangements, manage the office diary and schedule appointments and answer and direct incoming telephone calls to appropriate departments for an organisation in Mahikeng, North West.

You will join a close-knit team that values reliability and mutual respect. Open communication and a solutions-focused attitude are highly valued. If you meet the requirements below, we encourage you to apply today.

The role follows established administrative procedures and public-sector record-keeping standards.

Records Management & Systems

• Ensure compliance with the Protection of Personal Information Act when handling confidential client and employee records, limiting access to authorised personnel only and securely disposing of documents that have reached their retention expiry date.
• Capture, update, and verify client and employee data on the company's database or CRM system with high accuracy, conducting periodic data quality audits to identify and correct duplicate records, incomplete fields, or outdated contact information.

Reception & Client Liaison

• Manage a multi-line switchboard by answering incoming calls within three rings, screening and directing calls to appropriate departments, and taking detailed messages when colleagues are unavailable including caller name, company, contact number, and nature of enquiry.
• Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently.
• Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times.
• Receive, sort, and distribute incoming mail, courier parcels, and fax communications daily, and prepare outgoing correspondence including registered post items and courier consignments for dispatch while maintaining an accurate mail register.

• Excellent typing speed and accuracy with the ability to transcribe dictation and produce error-free documents under time pressure.
• Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure.
• A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous.
• A minimum of one to two years of experience in an administrative or reception role within a professional office environment.
• The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness.
• Proficiency in the Microsoft Office suite including Word, Excel, Outlook, and PowerPoint with ability to produce well-formatted documents.
• A well-presented and professional appearance at all times, as the role involves being the face of the organisation to visitors.