Business Development Executive

Looking for your next move as a Business Development Executive? A growing public-sector entity in Bloemfontein, Free State wants to hear from you. You will need a level head, sound judgement, and a strong sense of ownership.

People here are straightforward, supportive, and proud of what they do. The team is tight-knit, dependable, and quick to support one another. Take the next step in your career and apply before the closing date.

The role follows established administrative procedures and public-sector record-keeping standards.

Reception & Client Liaison

• Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently.
• Manage a multi-line switchboard by answering incoming calls within three rings, screening and directing calls to appropriate departments, and taking detailed messages when colleagues are unavailable including caller name, company, contact number, and nature of enquiry.
• Receive, sort, and distribute incoming mail, courier parcels, and fax communications daily, and prepare outgoing correspondence including registered post items and courier consignments for dispatch while maintaining an accurate mail register.
• Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times.

Records Management & Systems

• Process and track incoming and outgoing documentation such as job applications, invoices, purchase orders, and contracts through the appropriate approval workflows, maintaining an accurate document register at every stage of processing.
• Maintain both physical and electronic filing systems according to the organisation's file plan and records management policy, ensuring all documents are correctly classified, indexed, and stored for rapid retrieval when requested by management or auditors.

Office & Administrative Support

• Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability.
• Coordinate travel arrangements for staff including booking domestic and international flights, accommodation, and car hire, and preparing detailed itineraries with all relevant contact information, meeting schedules, and venue directions.
• Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment.
• Type, format, proofread, and distribute correspondence including letters, memos, reports, and presentations using Microsoft Office, ensuring professional presentation, correct formatting, and grammatical accuracy in all outgoing documentation and communications.

• A positive and helpful attitude with a genuine desire to provide excellent service to both internal and external stakeholders.
• Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure.
• The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness.
• A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous.
• A well-presented and professional appearance at all times, as the role involves being the face of the organisation to visitors.