Sales Representative

We are looking for a reliable, detail-oriented Sales Representative to join our operations team in Bloemfontein. This is a career-defining move for an ambitious professional ready for their next challenge.

This is a stable position with long-term prospects for committed candidates. You will enjoy modern facilities and the equipment needed to do the job well. The culture is down-to-earth, with a real focus on getting things right. Ready to apply? Send through your CV and a short introduction.

The role follows established administrative procedures and public-sector record-keeping standards.

Records Management & Systems

• Maintain both physical and electronic filing systems according to the organisation's file plan and records management policy, ensuring all documents are correctly classified, indexed, and stored for rapid retrieval when requested by management or auditors.
• Process and track incoming and outgoing documentation such as job applications, invoices, purchase orders, and contracts through the appropriate approval workflows, maintaining an accurate document register at every stage of processing.

Office & Administrative Support

• Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability.
• Type, format, proofread, and distribute correspondence including letters, memos, reports, and presentations using Microsoft Office, ensuring professional presentation, correct formatting, and grammatical accuracy in all outgoing documentation and communications.

Reception & Client Liaison

• Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times.
• Manage a multi-line switchboard by answering incoming calls within three rings, screening and directing calls to appropriate departments, and taking detailed messages when colleagues are unavailable including caller name, company, contact number, and nature of enquiry.
• Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently.

• A positive and helpful attitude with a genuine desire to provide excellent service to both internal and external stakeholders.
• A well-presented and professional appearance at all times, as the role involves being the face of the organisation to visitors.
• Excellent typing speed and accuracy with the ability to transcribe dictation and produce error-free documents under time pressure.
• Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues.
• A minimum of one to two years of experience in an administrative or reception role within a professional office environment.