Data Capturer

The purpose of this Data Capturer role is to assist with preparation of meeting agendas and supporting documentation and coordinate travel arrangements.

This position is based in Kempton Park, Gauteng. Good humour and professionalism sit side by side here. There is real scope for growth and skills development for the right person. You will work alongside an experienced and supportive team in a professional setting. If you are the right person for this role, apply without hesitation.

Office & Administrative Support

• Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability.
• Type, format, proofread, and distribute correspondence including letters, memos, reports, and presentations using Microsoft Office, ensuring professional presentation, correct formatting, and grammatical accuracy in all outgoing documentation and communications.
• Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment.
• Coordinate travel arrangements for staff including booking domestic and international flights, accommodation, and car hire, and preparing detailed itineraries with all relevant contact information, meeting schedules, and venue directions.

Records Management & Systems

• Capture, update, and verify client and employee data on the company's database or CRM system with high accuracy, conducting periodic data quality audits to identify and correct duplicate records, incomplete fields, or outdated contact information.
• Maintain both physical and electronic filing systems according to the organisation's file plan and records management policy, ensuring all documents are correctly classified, indexed, and stored for rapid retrieval when requested by management or auditors.
• Process and track incoming and outgoing documentation such as job applications, invoices, purchase orders, and contracts through the appropriate approval workflows, maintaining an accurate document register at every stage of processing.

Reception & Client Liaison

• Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently.
• Manage a multi-line switchboard by answering incoming calls within three rings, screening and directing calls to appropriate departments, and taking detailed messages when colleagues are unavailable including caller name, company, contact number, and nature of enquiry.

• Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues.
• The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness.
• A minimum of one to two years of experience in an administrative or reception role within a professional office environment.
• Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure.
• A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous.
• Excellent typing speed and accuracy with the ability to transcribe dictation and produce error-free documents under time pressure.