Marketing Coordinator

Following continued growth, a well-run established institution in Mahikeng, North West is creating a new Marketing Coordinator position.

The team values honesty, hard work, and treating every customer with respect. You will be part of an organisation that invests in its people and its tools. Think you are a good fit? Send your CV through and introduce yourself.

Accuracy and adherence to governance processes are central to the position.

Office & Administrative Support

• Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment.
• Coordinate travel arrangements for staff including booking domestic and international flights, accommodation, and car hire, and preparing detailed itineraries with all relevant contact information, meeting schedules, and venue directions.

Records Management & Systems

• Ensure compliance with the Protection of Personal Information Act when handling confidential client and employee records, limiting access to authorised personnel only and securely disposing of documents that have reached their retention expiry date.
• Process and track incoming and outgoing documentation such as job applications, invoices, purchase orders, and contracts through the appropriate approval workflows, maintaining an accurate document register at every stage of processing.

Reception & Client Liaison

• Receive, sort, and distribute incoming mail, courier parcels, and fax communications daily, and prepare outgoing correspondence including registered post items and courier consignments for dispatch while maintaining an accurate mail register.
• Assist clients and visitors with enquiries in a courteous and helpful manner, providing accurate information about the organisation's services, hours of operation, and locations, and directing individuals to the appropriate department or resource person efficiently.

• The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness.
• Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues.
• Strong organisational skills and the ability to prioritise multiple tasks while working calmly and efficiently under pressure.
• A well-presented and professional appearance at all times, as the role involves being the face of the organisation to visitors.
• A minimum of one to two years of experience in an administrative or reception role within a professional office environment.
• A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous.