Legal Administrative Assistant

We have an exciting opportunity for a Legal Administrative Assistant to join a growing team in Bellville, Western Cape. You will be trusted to work independently while contributing to wider team goals.

The team looks after its own and expects the same in return. The team operates with a hands-on, get-it-done attitude and good camaraderie. Do not wait — submit your details and take the next step.

The role carries deadline-driven reporting cycles, particularly around month-end and year-end.

• Draft, review, and format legal documents including contracts, pleadings, affidavits, opinions, and correspondence with high accuracy.
• Manage the conveyancing process for property transactions including preparing transfer documents and lodging at the Deeds Office.
• Prepare and manage billing and invoicing for legal services, capturing time records and following up on outstanding accounts.
• Ensure compliance with the rules and regulations of the legal practice council and maintain confidentiality of client information.
• Manage the diary and schedule of attorneys including arranging consultations, court appearances, and meetings with deadlines met.

• Knowledge of court rules, procedures, and legal terminology relevant to the practice area of the firm.
• Strong attention to detail to ensure documents are error-free and deadlines and filing requirements are strictly observed.
• Excellent word processing skills and proficiency in Microsoft Office to produce accurately typed legal documents.
• Proficiency in legal software packages including conveyancing platforms, legal accounting systems, and document management systems.
• For paralegal and secretary roles, a diploma or certificate in legal studies, paralegal practice, or legal secretarial studies.
• High ethical standards and the ability to handle confidential information with the utmost discretion and integrity.
• A minimum of one to three years of experience in a legal environment including a law firm, corporate legal department, or public service.