Sales Manager Used Vehicles

The Sales Manager Used Vehicles will sort and distribute incoming mail, coordinate travel arrangements and assist with preparation of meeting agendas and supporting documentation.

This position is based in Pietermaritzburg, KwaZulu-Natal. You will enjoy modern facilities and the equipment needed to do the job well. You will pick up new skills on the job and be backed to apply them. Respect, reliability, and a positive attitude define the workplace. Take the next step in your career and apply before the closing date.

Accuracy and adherence to governance processes are central to the position.

Reception & Client Liaison

• Manage a multi-line switchboard by answering incoming calls within three rings, screening and directing calls to appropriate departments, and taking detailed messages when colleagues are unavailable including caller name, company, contact number, and nature of enquiry.
• Receive, sort, and distribute incoming mail, courier parcels, and fax communications daily, and prepare outgoing correspondence including registered post items and courier consignments for dispatch while maintaining an accurate mail register.
• Serve as the first point of contact for all visitors and callers by greeting them warmly and professionally, determining their needs efficiently, notifying the relevant staff member promptly, and maintaining a presentable and welcoming reception area at all times.

Office & Administrative Support

• Provide comprehensive administrative support to management by scheduling meetings and appointments, preparing agendas and meeting packs, taking accurate minutes, and diligently following up on action items to ensure timely completion and accountability.
• Manage the procurement of office supplies, stationery, and consumables by monitoring stock levels, obtaining competitive quotations from approved suppliers, placing purchase orders, and reconciling supplier invoices against delivery notes before payment.
• Coordinate travel arrangements for staff including booking domestic and international flights, accommodation, and car hire, and preparing detailed itineraries with all relevant contact information, meeting schedules, and venue directions.
• Type, format, proofread, and distribute correspondence including letters, memos, reports, and presentations using Microsoft Office, ensuring professional presentation, correct formatting, and grammatical accuracy in all outgoing documentation and communications.

• Strong verbal and written communication skills in English, with ability to interact professionally with clients and colleagues.
• Excellent typing speed and accuracy with the ability to transcribe dictation and produce error-free documents under time pressure.
• A positive and helpful attitude with a genuine desire to provide excellent service to both internal and external stakeholders.
• A well-presented and professional appearance at all times, as the role involves being the face of the organisation to visitors.
• A Grade 12 certificate is essential; a post-matric qualification in office administration or a related field is advantageous.
• A minimum of one to two years of experience in an administrative or reception role within a professional office environment.
• The ability to handle confidential information with discretion and maintain the highest standards of integrity and trustworthiness.